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Cover letter in English: structure and phrases

A cover letter in English is short, direct and specific to the job. Four parts, phrases for each, and a few traps to avoid.

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The four parts of a cover letter

  1. 1

    Opening

    Name the role and where you saw it, in one line.

  2. 2

    Why you

    One or two real examples that match what the job asks for.

  3. 3

    Why them

    One line showing you researched the company, not generic praise.

  4. 4

    Closing

    A clear call to action and a thank you.

Phrases for each part

Cover letter phrases
PartPurposeUseful phrases
OpeningState the roleI'm writing to apply for... / I came across the [role] position and...
Why youConnect your experienceIn my current role, I... / I have X years of experience in...
Why themShow real interestI've followed [company]'s work on... / What draws me to this role is...
ClosingInvite next stepsI'd welcome the chance to discuss... / Thank you for considering my application.

Watch out if you speak Spanish

  • Spanish cover letters often open with a formal, generic greeting and build up slowly. English readers expect the role and your fit in the first two lines.
  • Keep it to one page, three to four short paragraphs. A long cover letter reads as unfocused, not thorough.
  • Avoid I think I would be a good fit without a reason. Replace it with a specific example that proves it.
  • A quien corresponda becomes Dear Hiring Manager if you don't have a name, not To whom it may concern, which now sounds dated in most industries.

Practice

Gap fill and key word transformation

Complete each sentence with the natural English. In the last one, use the word in capitals.

  1. 1. I'm

    to apply for the Marketing Manager position.
  2. 2. I came

    the job posting on LinkedIn.
  3. 3. I've

    [company]'s work on sustainability for years.
  4. 4. What

    me to this role is the chance to work with data.
  5. 5. I'd

    the chance to discuss my application further.
  6. 6. Please find my resume

    .
  7. 7. I have five years of

    in digital marketing.
  8. 8. Thank you for reading my application.

    CONSIDERING
    Thank you for.

0 of 8 checked

Questions

How long should a cover letter be?
One page, three to four short paragraphs. Long enough for one real example, short enough to read in a minute.
What if I don't have the hiring manager's name?
Use Dear Hiring Manager, or Dear [Team] Team if you know the department. Avoid To Whom It May Concern, which reads as outdated.

Keep going

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